WEDDING QUESTIONNAIRE & AGREEMENT OF TERMS

Help me get to know you a little better.  If you have received a confirmation date for our first consultation/meeting, please take a moment to review and fill out the following questionnaire.  It is quite extensive, but it provides me with invaluable tools to successfully capture your special day and tell your story!  Once completed, feel free to either bring it to our next meeting or email it to me (ninaaraica@outlook.com).

CLIENT INFORMATION

Preferred method of contact?

WEDDING DAY INFORMATION

Are you ceremony & reception at the same location?
Preferred method of contact?
What will your images be used for?

Ex: Individual baby portraits, sibling interaction, family portraits, a little of everything, etc...

CLIENT INFORMATION

WEDDING DAY TIMELINE
Wedding day timelines are a must have!  They provide valuable details for everyone providing a service for your big day.  If your timeline isn't ready to upload just yet, please email me once it is completed.  If updates have been made to your timeline, please email me.

Listed below is a breakdown of the approximate times needed for each moment.  I recommend taking these times into account when creating your wedding day timeline.  Remember to adjust the times +/- depending on your wedding party size, if you're not having a wedding party, family size, family groups ... and so on.

45 minutes - Bride, Groom & Bridal Party Preparation photos
20 minutes - Bride & Groom First Look photos
30 minutes - Bride & Groom with Bridal Party photos
45 minutes - Bride & Groom Portraits
30 minutes - Bride & Groom w/Family photos
(if you have large families, it may take longer)
20 minutes - Reception Details & Ceremony Decoration photos

Is your timeline complete?
Upload Timeline

Below is an example of a Wedding Day Timeline

11:00am

2:30pm

2:45pm

2:45pm

4:00pm

5:00pm

5:30pm

6:00pm

6:30pm

7:30pm

8:30pm

 

8:45pm

Hair & Makeup begin for the bridal party (Bride is typically done last, for freshness)

Photographer arrives during last 20 minutes of bride's final touches (assuming it will take 3hrs to get through the bridal party's hair & makeup

Bride's hair & makeup completed.  Photographer will take photos of the dress, shoes, bouquet, jewelry, etc.  Then photograph the bride getting dressed and bridal portraits.  If time allows, individual bridesmaid portraits as well. Conclude with family seeing bride for the 1st time.

 

Second photographer will be with the groom/groomsmen photographing his final touches as he gets dressed.  Including detailed photos of his shoes, watch, cuff links, etc. Group/Individual groomsmen portraits will be taken, if time allows.

"First Look" photographs between bride & groom, as well as couple portraits (takes place on-location, typically lasts 20 minutes)

Wedding party photographs with all the bridesmaids & groomsmen (takes place on-location, typically lasts 30 minutes)

Detailed photographs of the venue, decorations, table decorations are taken (typically lasts 20 minutes)

Wedding ceremony begins

Immediately following ceremony (while guests are having cocktails).  Family portraits will be taken of the immediate family (parents/grandparents/siblings).  Please allow approx 3-5 minutes to setup and photograph each group. Guests portraits and candids as cocktail hour draws to a close. 

Wedding party, bride & groom introductions to the reception, followed by 1st dance and dinner. Photographs will be taken during introduction and bride/groom mingling, refrain from photographing people eating - so there won't be any embarrassing photos.

Dinner concludes with toasts and cake cutting, followed by a few dancing photos and guest candids

Photography coverage concludes

CLIENT ACKNOWLEDGEMENT & AGREEMENT OF TERMS
Please thoroughly read through all sections.  This contract is between the client (named above) and Nina Araica Photography.

CONTRACT OVERVIEW: This contract contains the entire understanding between Nina Araica Photography and the client. It supersedes all prior and simultaneous contracts between the parties. The only way to add or change this contract is to do so in writing, signed by all the parties. If the parties want to waive one provision of this contract, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing. 

Independent Contractor: This contract is NOT to be construed as an employment agreement in any way.  The client understands that the photographer functions as an independent contractor. 

Consultation & Cooperation: The parties agree to a pre-event consultation before the event date in order to finalize the actual shooting times, locations and client's request list for specific photographs (in writing).  The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. The client will be responsible for, or have someone designated to identify people of whom specific photographs are desired.  The photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for photographs.  Nina Araica Photography is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Nina Araica Photography.

Portrait Agreement: A non-refundable $200 Reservation Deposit is due at the time of booking. Once we've finalized all the fun stuff, you will be sent an invoice detailing the total cost of your session with the required deposit amount. No session is officially booked until deposit has been received. The deposit is applied toward the total balance. Remaining balance is due one week prior to session date. $20 Travel Fee will be required, when portrait session location is more than 25 miles outside of 94541. Client is responsible for all entrance fees/tolls associated with location(s). 

Reservation Deposit & Payment Schedule: Upon client signature, Nina Araica Photography reserves the time/date agreed upon and will not make other reservations for that time/date.  For this reason, the reservation deposit of 50% is NON-REFUNDABLE, even if date is changed or wedding cancelled for any reason, including acts of God, fire, strike, extreme weather, etc. 
Reservation deposit (50%) is to be paid at time of signing this contract. The reservation deposit shall be applied towards the total cost of the contracted wedding photography package and/or additional add-ons. Client understands and agrees that the balance of the amount owed for the wedding photography packages described in this contract is due no later than 14 days prior to the event date.  Client agrees if the balance is not paid by this agreed upon time, Nina Araica Photography will NOT photograph the wedding day described on the contract with no liability to Nina Araica Photography and loss of Reservation Deposit by client.  There is a $50 charge on checks returned for any reason.

TRAVEL/ADDITIONAL FEES
Nina is available for travel up to 20 miles from Hayward, California with no additional travel charges. Please inquire for the travel fee associated with shooting in other areas. All applicable travel fees are due upon booking and are non-refundable.&nbs