PORTRAIT SESSION QUESTIONNAIRE & AGREEMENT OF TERMS

Welcome to Nina Araica Photography!  Please fill out the client questionnaire to help me get a better idea of what you are looking for in your session with me. The information you provide will help me plan for your session and get to know who you are.  The questions below have been designed to help me to understand what you would like to get out of this session.  So remember, there's no such thing as too long of an answer!  The more information you provide, the better.  None of this information will ever be shared - it is strictly used to help me create the best possible session for you.  I look forward to working with you!

What type of session are you interested in?
What/Who should be the focus?
Preferred method of contact?
What will your images be used for?

Ex: Individual baby portraits, sibling interaction, family portraits, a little of everything, etc...

CLIENT ACKNOWLEDGEMENT & AGREEMENT OF TERMS
Please thoroughly read through all sections.  This contract is between the client (named above) and Nina Araica Photography.

SESSION INFORMATION & POLICIES
 •
50% (non-refundable) deposit is due at time of booking

 • Prints/products are not included in package unless otherwise noted in package/session details

 • Prices are subject to change at any time, but will be locked in at the time of booking

 • To decrease distraction, photographer asks that only the subjects being photographed be present at the portrait session

 • Portrait sessions can include up to 5 people – $20 for each additional person

PAYMENT INFORMATION

Once we've finalized all the fun stuff, you will be sent an invoice detailing the total cost of your session with the required deposit amount.  A non-refundable 50% deposit of the total session cost is due at the time of booking.  No session is officially booked until deposit has been received.  The deposit is applied toward the total cost of client's session.  Remaining balance is due one week prior to session date.

DISCOUNTS

Nina Araica Photography is honored to offer a 20% discount to all Military personnel, Law Enforcement Officer, or Firefighter (active, retired, reserved), as a thank you for their daily sacrifice when serving our community. The discount will be applied toward the total package price. Must be able to provide verification (and be participating in the portrait session).

PROOFS AND ORDERING
Approximately 2 weeks after your portrait session, you will be able to view your gallery of finished images, where you'll have an opportunity to make your print/product selections. Online galleries are available for 30 days - all orders must be placed during this time. The photographer retains the right to provide client with only the images that she deems artistically suitable to her standards.

VIEWING PROOFS (GALLERY)

It is recommended that the photographer and client meet in person to review the gallery and place the order.  However, it is completely up to what is most convenient for the client.  

 • Should we meet: Clients in the Bay Area will be presented with their gallery during an in person viewing appointment. Clients who live outside of the Bay Area will have their viewing appointment online using Zoom or Skype.  

 • Should the client opt to not meet: Clients will receive an email when their gallery is complete, which will include viewing instructions on how to access your gallery and your password.

ORDERING
Clients have two options for viewing/ordering prints.  If you prefer Independent Ordering in the comfort of your own home, on your own time, feel free to access your gallery on your own and place your order within the 30 days timeline.  However, if you are located in the Bay Area, an in person ordering appointment can be scheduled, if you'd prefer.  Please come prepared to place your order during this selection appointment.  Your custom portraits will be delivered approximately 2-3 weeks from the time the order was placed.

PRINTS/PRODUCTS
In order to maintain the quality of high-resolution images created during your session, I use professional printing labs for all of my clients printing needs. I provide my clients with the opportunity to purchase high quality prints and other products (canvas, metal prints, acrylic, etc). 

 • Variety of size/print options available for purchase
 • Due to the custom nature of these products, all orders are considered final and are non-refundable
 • Price will be locked in at the time of booking (prices are subject to change at any time)
 • Any future orders (e.g. after the closing of your online gallery) are subject to the current pricing

DIGITAL DOWNLOAD
 • High Resolution Digital Downloads available for purchase
 • Single Image Download $30 each
 • Full Gallery Download $350

TRAVEL/ADDITIONAL FEES
Nina is available for travel up to 20 miles from Hayward, California with no additional travel charges. Please inquire for the travel fee associated with shooting in other areas. All applicable travel fees are due upon booking and are non-refundable.  The most common additional fees are related to travel expenses and entrance fees. Clients are responsible for all entrance fees, parking fees, and tolls associated with location.
 • A $20 travel fee will be applied if client selects a location 20 miles outside of 94541 (and every 20 miles after that)

 • All travel/entrance fees must be paid prior to the actual start of portrait session

 • Destination photography is also available for an additional cost

COPYRIGHT
All images created by Nina Araica Photography are copyright protected and remain the property of Nina Araica Photography. Digital files are available for purchase and may be printed for personal use. These files may not be used for profit, contests, or competition and may not be altered in any way without the express consent of Nina Araica Photography.  All images are copyright of Nina Araica Photography and it is illegal to copy, alter, scan, redistribute, and print images without consent.  Nina Araica Photography reserves the right to use any picture in any form such as, but not limited to the use in advertising, reproduction and copyright.

By booking with Nina Araica Photography, I understand that I will be given a limited copyright release and protected by Federal Copyright Law. I may print photos at the photo lab of my choice. It is therefore unlawful to reproduce in any manner. I may not use the photos for any financial gain. I also may not post any photos online (Instagram, Facebook or other social media platforms) without having either Nina Araica Photography's logo or the copyright clearly stated.

MODEL RELEASE
I hereby give Nina Araica Photography permission to use images from this session for portfolio use, studio display, website, advertisement, and/or promotional materials. If session includes minors - I am the guardian of the minor(s) being photographed and agree to this model release on their behalf.

RESCHEDULING
Should illness or other unforeseen circumstance occur, please contact me as soon as possible so we can work together to set a new date & time, that works for both you and me. All fees paid are non-refundable. The photographer reserves the right to reschedule sessions up to 2 hours before the start time - due to unfavorable weather conditions, illness, or emergencies.

SATISFACTION

Your satisfaction is my number one priority. So if you are unhappy with your images for any reason, please contact me within 24 hours of receiving your gallery so that we can have a conversation about your options.  Please note, re-shoots are not always granted - especially for situations like 'you're unhappy with your wardrobe, a face you were making, your hairstyle choice, etc', but let's have a conversation and see what's going on! 

COPYRIGHT INFORMATION

All images created by Nina Araica Photography are copyright protected and remain the property of Nina Araica Photography. Digital files are available for purchase and may be printed for personal use. These files may not be used for profit, contests, or competition and may not be altered in any way without the express consent of Nina Araica Photography. All images are copyright of Nina Araica Photography and it is illegal to copy, alter, scan, redistribute, and print images without consent. 

ACCIDENT WAIVER and RELEASE OF LIABILITY
I hereby assume all of the risks involved in participating in any/all activities associated with this portrait session (herein referred to as event), including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault.

I certify that I am physically fit, have sufficiently prepared or trained for participation in this activity, and have not been advised to not participate by a qualified medical professional. I certify that there are no health-related reasons or problems which preclude my participation in this activity.  I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity in which I may participate, and that it will govern my actions and responsibilities at said activity.
In consideration of my application and permitting me to participate in this activity, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:

(A) I WAIVE, RELEASE, AND DISCHARGE from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this activity, THE FOLLOWING ENTITIES OR PERSONS: The Soil Ecology Society, (SES) and/or their directors, officers, employees, volunteers, representatives, and agents, and the activity holders, sponsors, and volunteers;

(B) INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE the entities or persons mentioned in this paragraph from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of release or otherwise.  I acknowledge that SES and their directors, officers, volunteers, representatives, and agents are NOT responsible for the errors, omissions, acts, or failures to act of any party or entity conducting a specific activity on their behalf.  I acknowledge that this activity may involve a test of a person's physical and mental limits and carries with it the potential for death, serious injury, and property loss. The risks include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of participants, equipment, vehicular traffic, lack of hydration, and actions of other people including, but not limited to, participants, volunteers, monitors, and/or producers of the activity. These risks are not only inherent to participants, but are also present for volunteers.

I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity.  The Accident Waiver and Release of Liability Form shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.

Thank you for completing the client questionnaire and photography contract.  

Please electronically sign below to complete this portion of the booking process.

Your Signature

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